Frequently Asked Questions
Everything You Want to Know Before You Book
We know planning a wedding comes with a lot of questions, and we want you to feel confident every step of the way. Below you’ll find answers to the questions we hear most often. If you don’t see what you’re looking for, we’re always happy to help directly.
Getting Started
How do I make a payment?
All payments are managed through your HoneyBook portal via our online invoicing system. Following your initial deposit, your remaining balance will be divided into up to 12 monthly payments. You can log in to HoneyBook at any time to view your payment schedule, or request that an invoice be emailed to you. Please note that all balances must be paid in full 60 days prior to your reservation date.
Are there fees or gratuity to use the ceremony site or anything else?
There are no hidden fees or required gratuity at Magnolia Estate. Your venue rental includes access to your ceremony space, reception area, bridal and groom suites, parking, and event staff. Optional upgrades and add-ons are available — such as coordination packages, linen rentals, chair upgrades, rehearsal packages, and specialty effects — and will always be clearly outlined before you book. Our team is happy to walk you through everything so there are no surprises.
What is the difference between the Magnolia Barn and Rosewood Manor?
They’re two completely different venues on one property, which is what makes Magnolia Estate unique. The Magnolia Barn has a modern rustic feel, bright white interiors, large windows, exposed brick, and an open, airy layout that holds up to 200 guests. Rosewood Manor is more traditional and elegant, with a grand staircase, chandeliers, tall windows, balconies, and southern-inspired architecture with capacity for up to 250 guests. Both share the same beautiful grounds and the same dedicated team.
How do I schedule a tour?
You can schedule a tour directly through our website using our online booking link, or reach out to us by phone or email, and we’ll get you set up. Tours are by appointment, and we recommend booking in advance, especially during peak season.
How far in advance should I book?
According to The Knot, couples typically book their wedding venue 10 to 18 months in advance — especially for peak season dates from April through October. Our calendar fills quickly, so we recommend reaching out early to check availability. After your tour, securing your date with a deposit is the best way to lock it in.
What are the next steps if I want to book a reservation?
Once you’ve decided Magnolia Estate is the right fit, here’s how it works: you’ll sign your contract and submit an $800 deposit to reserve your date — this can be done in-person or online. $500 of that deposit is applied toward your total balance, and $300 serves as a refundable security deposit. Your remaining balance is then divided into 12 monthly payments, making it easy to manage over time. You can always add coordination packages, rentals, and additional services after booking.
What package is right for me?
Every wedding is a little different, but here’s how we generally think about it:
The 14-hour package is our most popular choice for full wedding days. It gives you enough time to get ready on-site, dress the venue, capture photos before the ceremony, host your ceremony and reception, and close out the night without feeling rushed. If you’re planning a complete wedding day experience, this is where we’d start.
The 10-hour package works well for reception-only celebrations or couples who plan to get ready off-site and arrive closer to the start of their event.
The 20-hour package is ideal for multicultural celebrations, multi-ceremony weddings, or any event that calls for more time, more space, and more room to do things exactly the way you’ve envisioned them. It’s split across two days, giving you the flexibility to truly make it your own.
Coordination packages are worth considering if you’d like help designing your day, sourcing vendors, or having your linens and décor handled in-house. They’re a great way to keep everything under one roof and take the logistics off your plate.
Not sure where to start? Our team is happy to walk you through the options based on your specific vision and guest count.
Is a coordination package required with my reservation?
No — a coordination package is never required. Every reservation includes two planning visits with our team and professional event staff on-site for your entire event.
That said, it’s one of the most popular additions our couples choose, and for good reason. No matter what your needs are, there’s a package designed to meet you where you are — and a little extra support goes a long way on a day this important.
Curious about what’s right for you? We’re happy to talk it through.
Venue & Capacity
What is the capacity of each venue?
The Magnolia Barn comfortably hosts up to 200 guests. Rosewood Manor hosts up to 250 guests. Both capacities apply to combined ceremony and reception setups.
Can I use both venues for the same event?
Please reach out to our team directly to discuss options. Our team can walk you through what’s possible based on your date and specific needs.
Are the venues climate-controlled?
Yes, both the Magnolia Barn and Rosewood Manor are fully heated and air-conditioned, so your guests will be comfortable no matter the season.
Is the venue accessible for guests with mobility needs?
Absolutely. Both venues offer handicap-accessible indoor restrooms, accessible guest drop-off areas, and paved, lighted parking lots designed with ease of access in mind.
Is there parking on-site?
Yes. Both venues include paved and lighted parking lots with ample space for guests, vendors, and delivery vehicles. We also have accessible drop-off areas, food truck placement, and specialty car bar setups available.
Planning & Coordination
What planning support is included with my rental?
Every rental includes two planning visits with our team to work through your timeline, table layout, vendor logistics, and more, along with a final walkthrough before your event. Our professional event staff will be on-site throughout your day to keep everything running smoothly.
Do you offer on-site coordination?
Yes, we offer optional in-house coordination packages that can be added to your rental. Our Day of Coordination package ($1,995) covers full-day execution, setup, and teardown. Our Coordination & Decor ($3,495) and Coordination & Decor Plus ($3,995) packages go further, adding linen programs, décor access, and more planning meetings. See our Packages & Services page for full details.
How do I schedule my rehearsal?
A scheduling link will be emailed to you approximately 60 days before your wedding date. At that time, you’ll also receive our Rehearsal Runner planning tool to help you organize your ceremony and rehearsal. Complimentary one-hour rehearsals are available Tuesday through Thursday. Couples with a coordination package also have access to advanced rehearsal scheduling and early venue access options — ask our team about availability.
Will someone from Magnolia Estate be on-site during our event?
Yes. A dedicated Magnolia Estate event staff member will be present throughout your entire event — we schedule one team member for the morning and one for the afternoon to ensure seamless coverage from start to finish. If you’ve added a coordination package, your dedicated coordinator will also be on-site throughout the day.
Vendors & Catering
Can I bring my own vendors?
Yes, Magnolia Estate is an open vendor venue. You’re welcome to bring in any vendors you love. We also maintain a curated list of preferred vendors who know our spaces well and have a strong track record with our couples. Our Budget Buster planning tool can help you identify vendors that fit your vision and budget.
Do you have an in-house caterer, or can I bring my own?
We do not have an exclusive in-house caterer. You’re welcome to bring in the catering team of your choice. Both venues include catering prep areas with refrigeration and coolers to accommodate your caterer’s needs. Food trucks are also welcome on-site.
Can we bring our own alcohol?
Yes, you’re welcome to supply your own alcohol. However, a licensed and insured bartender is required for all events. We also offer a built-in bar at both venues, and a mobile bar option is available. If you’re interested in adding a Mini Bar to your suite or cocktail hour setup, ask us about that as an add-on service.
Do you provide linens and tableware?
Tables and chairs are included with every rental. Specialty table and chair options are available for an additional rental fee. Linens, runners, napkins, and overlays are available through our Coordination & Decor packages. We can also rent linens à la carte outside of a full package, just ask our team.
Décor & Details
Are there restrictions on decorating?
We want your day to look exactly the way you’ve envisioned it, and we do have a few guidelines to keep the venues in great shape for everyone:
- Candles must be contained at all times
- Adhesives, tacks, staples, and screws are not permitted on venue surfaces.
- Zip ties, twine, and similar alternatives work great.
- Fake flower petals, confetti, bird seed and glitter are not permitted.
- Cold sparklers and cloud dances are available exclusively through Magnolia Estate approved vendors for safety reasons.
If you have a specific décor element you’d like to use and aren’t sure if it’s allowed, just ask. We’re always happy to work with you.
Do you allow cold sparklers and cloud dances?
Yes! Cold sparklers and cloud dances are available exclusively through Magnolia Estate-approved vendors. As of 2025, the Fire Department requires all cold sparklers to be operated by a licensed professional holding a Fireworks Exhibitor license — so for safety and compliance, these effects cannot be brought in by outside vendors or operated by guests. Ask our team for details.
Can I bring in a photo booth or specialty entertainment?
Yes, specialty entertainment is welcome at Magnolia Estate as long as it fits within our vendor and décor guidelines. Reach out to our team if you have specific questions about a particular setup.
Payments & Policies
What is your deposit and payment structure?
A deposit of $800 is required to reserve your date. Of that amount, $500 is applied toward your balance, and $300 serves as a refundable security deposit. Your remaining balance is divided into 12 monthly payments, making it manageable throughout your planning period. Additional services and rental items can be added at any time after booking.
Still have a question we didn't answer here?
We’re happy to help. Reach out to our team directly, and we’ll get back to you as soon as possible.
Getting Started
How do I make a payment?
All payments are managed through your HoneyBook portal via our online invoicing system. Following your initial deposit, your remaining balance will be divided into up to 12 monthly payments. You can log in to HoneyBook at any time to view your payment schedule, or request that an invoice be emailed to you. Please note that all balances must be paid in full 60 days prior to your reservation date.
Are there fees or gratuity to use the ceremony site or anything else?
There are no hidden fees or required gratuity at Magnolia Estate. Your venue rental includes access to your ceremony space, reception area, bridal and groom suites, parking, and event staff. Optional upgrades and add-ons are available — such as coordination packages, linen rentals, chair upgrades, rehearsal packages, and specialty effects — and will always be clearly outlined before you book. Our team is happy to walk you through everything so there are no surprises.
What is the difference between the Magnolia Barn and Rosewood Manor?
They’re two completely different venues on one property, which is what makes Magnolia Estate unique. The Magnolia Barn has a modern rustic feel, bright white interiors, large windows, exposed brick, and an open, airy layout that holds up to 200 guests. Rosewood Manor is more traditional and elegant, with a grand staircase, chandeliers, tall windows, balconies, and southern-inspired architecture with capacity for up to 250 guests. Both share the same beautiful grounds and the same dedicated team.
How do I schedule a tour?
You can schedule a tour directly through our website using our online booking link, or reach out to us by phone or email, and we’ll get you set up. Tours are by appointment, and we recommend booking in advance, especially during peak season.
How far in advance should I book?
According to The Knot, couples typically book their wedding venue 10 to 18 months in advance — especially for peak season dates from April through October. Our calendar fills quickly, so we recommend reaching out early to check availability. After your tour, securing your date with a deposit is the best way to lock it in.
What are the next steps if I want to book a reservation?
Once you’ve decided Magnolia Estate is the right fit, here’s how it works: you’ll sign your contract and submit an $800 deposit to reserve your date — this can be done in-person or online. $500 of that deposit is applied toward your total balance, and $300 serves as a refundable security deposit. Your remaining balance is then divided into 12 monthly payments, making it easy to manage over time. You can always add coordination packages, rentals, and additional services after booking.
What package is right for me?
Every wedding is a little different, but here’s how we generally think about it:
The 14-hour package is our most popular choice for full wedding days. It gives you enough time to get ready on-site, dress the venue, capture photos before the ceremony, host your ceremony and reception, and close out the night without feeling rushed. If you’re planning a complete wedding day experience, this is where we’d start.
The 10-hour package works well for reception-only celebrations or couples who plan to get ready off-site and arrive closer to the start of their event.
The 20-hour package is ideal for multicultural celebrations, multi-ceremony weddings, or any event that calls for more time, more space, and more room to do things exactly the way you’ve envisioned them. It’s split across two days, giving you the flexibility to truly make it your own.
Coordination packages are worth considering if you’d like help designing your day, sourcing vendors, or having your linens and décor handled in-house. They’re a great way to keep everything under one roof and take the logistics off your plate.
Not sure where to start? Our team is happy to walk you through the options based on your specific vision and guest count.
Is a coordination package required with my reservation?
No — a coordination package is never required. Every reservation includes two planning visits with our team and professional event staff on-site for your entire event.
That said, it’s one of the most popular additions our couples choose, and for good reason. No matter what your needs are, there’s a package designed to meet you where you are — and a little extra support goes a long way on a day this important.
Curious about what’s right for you? We’re happy to talk it through.
Venue & Capacity
What is the capacity of each venue?
The Magnolia Barn comfortably hosts up to 200 guests. Rosewood Manor hosts up to 250 guests. Both capacities apply to combined ceremony and reception setups.
Can I use both venues for the same event?
Please reach out to our team directly to discuss options. Our team can walk you through what’s possible based on your date and specific needs.
Are the venues climate-controlled?
Yes, both the Magnolia Barn and Rosewood Manor are fully heated and air-conditioned, so your guests will be comfortable no matter the season.
Is the venue accessible for guests with mobility needs?
Absolutely. Both venues offer handicap-accessible indoor restrooms, accessible guest drop-off areas, and paved, lighted parking lots designed with ease of access in mind.
Is there parking on-site?
Yes. Both venues include paved and lighted parking lots with ample space for guests, vendors, and delivery vehicles. We also have accessible drop-off areas, food truck placement, and specialty car bar setups available.
Planning & Coordination
What planning support is included with my rental?
Every rental includes two planning visits with our team to work through your timeline, table layout, vendor logistics, and more, along with a final walkthrough before your event. Our professional event staff will be on-site throughout your day to keep everything running smoothly.
Do you offer on-site coordination?
Yes, we offer optional in-house coordination packages that can be added to your rental. Our Day of Coordination package ($1,995) covers full-day execution, setup, and teardown. Our Coordination & Decor ($3,495) and Coordination & Decor Plus ($3,995) packages go further, adding linen programs, décor access, and more planning meetings. See our Packages & Services page for full details.
How do I schedule my rehearsal?
A scheduling link will be emailed to you approximately 60 days before your wedding date. At that time, you’ll also receive our Rehearsal Runner planning tool to help you organize your ceremony and rehearsal. Complimentary one-hour rehearsals are available Tuesday through Thursday. Couples with a coordination package also have access to advanced rehearsal scheduling and early venue access options — ask our team about availability.
Will someone from Magnolia Estate be on-site during our event?
Yes. A dedicated Magnolia Estate event staff member will be present throughout your entire event — we schedule one team member for the morning and one for the afternoon to ensure seamless coverage from start to finish. If you’ve added a coordination package, your dedicated coordinator will also be on-site throughout the day.
Vendors & Catering
Can I bring my own vendors?
Yes, Magnolia Estate is an open vendor venue. You’re welcome to bring in any vendors you love. We also maintain a curated list of preferred vendors who know our spaces well and have a strong track record with our couples. Our Budget Buster planning tool can help you identify vendors that fit your vision and budget.
Do you have an in-house caterer, or can I bring my own?
We do not have an exclusive in-house caterer. You’re welcome to bring in the catering team of your choice. Both venues include catering prep areas with refrigeration and coolers to accommodate your caterer’s needs. Food trucks are also welcome on-site.
Can we bring our own alcohol?
Yes, you’re welcome to supply your own alcohol. However, a licensed and insured bartender is required for all events. We also offer a built-in bar at both venues, and a mobile bar option is available. If you’re interested in adding a Mini Bar to your suite or cocktail hour setup, ask us about that as an add-on service.
Do you provide linens and tableware?
Tables and chairs are included with every rental. Specialty table and chair options are available for an additional rental fee. Linens, runners, napkins, and overlays are available through our Coordination & Decor packages. We can also rent linens à la carte outside of a full package, just ask our team.
Décor & Details
Are there restrictions on decorating?
We want your day to look exactly the way you’ve envisioned it, and we do have a few guidelines to keep the venues in great shape for everyone:
- Candles must be contained at all times
- Adhesives, tacks, staples, and screws are not permitted on venue surfaces.
- Zip ties, twine, and similar alternatives work great.
- Fake flower petals, confetti, bird seed and glitter are not permitted.
- Cold sparklers and cloud dances are available exclusively through Magnolia Estate approved vendors for safety reasons.
If you have a specific décor element you’d like to use and aren’t sure if it’s allowed, just ask. We’re always happy to work with you.
Do you allow cold sparklers and cloud dances?
Yes! Cold sparklers and cloud dances are available exclusively through Magnolia Estate-approved vendors. As of 2025, the Fire Department requires all cold sparklers to be operated by a licensed professional holding a Fireworks Exhibitor license — so for safety and compliance, these effects cannot be brought in by outside vendors or operated by guests. Ask our team for details.
Can I bring in a photo booth or specialty entertainment?
Yes, specialty entertainment is welcome at Magnolia Estate as long as it fits within our vendor and décor guidelines. Reach out to our team if you have specific questions about a particular setup.
Payments & Policies
What is your deposit and payment structure?
A deposit of $800 is required to reserve your date. Of that amount, $500 is applied toward your balance, and $300 serves as a refundable security deposit. Your remaining balance is divided into 12 monthly payments, making it manageable throughout your planning period. Additional services and rental items can be added at any time after booking.
Still have a question we didn't answer here?
We’re happy to help. Reach out to our team directly, and we’ll get back to you as soon as possible.
Venue Policies
A Note on Our Policies
Our policies exist to protect the experience for every couple who celebrates here and to make sure your day unfolds safely and smoothly. We appreciate your understanding and cooperation.
Alcohol Policy
- You are welcome to supply your own alcohol for your event.
- A licensed and insured bartender is required at all events where alcohol is served. This is non-negotiable and applies regardless of whether alcohol is purchased through a vendor or supplied by the couple.
- A mobile bar option is available through Magnolia Estate if needed.
- Magnolia Estate reserves the right to address situations where guest behavior related to alcohol becomes disruptive or unsafe.
- Sales of alcohol on the premises are not permitted. If you plan to charge guests for alcohol in any form, a valid Ohio temporary liquor license must be obtained and provided to Magnolia Estate prior to your event.
Décor Policy
- Candles must be contained at all times (e.g., in a holder, lantern, or vessel).
- Adhesives, tacks, staples, and screws are not permitted on any venue surfaces. Zip ties, twine, fishing line, and similar non-damaging alternatives are approved.
- Artificial or fake flower petals may not be thrown or scattered inside or outside either venue. Glitter and confetti is strictly prohibited in all areas of the property.
- Cold sparklers and cloud dances may only be provided and operated by Magnolia Estate staff. Outside vendors may not bring or operate these effects.
- Any décor element not explicitly addressed in this policy should be confirmed with our team prior to your event.
Vendor Policy
- Magnolia Estate is an open vendor venue. You are welcome to bring in vendors of your choosing.
- All vendors operating on-site are expected to conduct themselves professionally and adhere to venue guidelines.
- Catering vendors must use our designated prep areas. Outside food and beverage service is permitted within our alcohol policy guidelines.
- We maintain a preferred vendor list and are happy to make recommendations upon request.
Rehearsal Policy
- A complimentary one-hour rehearsal is included with your rental and is available Tuesday through Thursday only.
- A scheduling link will be sent to you approximately 60 days before your wedding date.
- Rehearsals outside of the complimentary window may be subject to additional fees. Contact our team to discuss options.
- Couples who have booked a coordination package may have access to advanced rehearsal scheduling and early venue access. Contact our team to learn more about availability and options.
Deposit, Payments & Cancellation
We want your planning experience to feel clear and secure from the start. Here is what you need to know about our deposit and cancellation terms.
- A non-refundable $500 booking deposit is required to secure your date, along with a $300 refundable security deposit. Your remaining balance is then divided into up to 12 monthly payments. The full balance must be paid no later than 60 days before your wedding or event.
- The security deposit is returned following your event, provided the venue is left in good condition and all policies have been followed.
- We also recommend looking into wedding cancellation insurance — it is an affordable way to protect your investment in the event of unexpected circumstances outside your control. Cancellation terms are outlined in your signed contract. Please refer to your contract for full details or contact our team with questions.
General Property Policy
- Smoking is permitted in designated outdoor areas only. Smoking is not permitted inside either venue.
- Pets are not permitted on the property unless they are service animals.
- We ask that all vendors, guests, and event staff join us in caring for this property — it’s the space where so many love stories unfold, and we want it to remain beautiful for every couple who celebrates here.
- Magnolia Estate staff reserves the right to address any situation that poses a safety risk or violates property guidelines.
Have a question about a specific policy? We’re always happy to clarify.
